Find Information Quickly and Increase Productivity with Document Coding and Indexing Services.

Your ability to locate and use critical information or documents is only as good as the output database or storage and retrieval index. If you need assistance with coding and indexing, our experienced staff can accurately index your documents so you can quickly and easily locate and use your vital information. As a result, your organization will save time and increase productivity.

ASITS has experience with a wide variety of coding and indexing techniques and a staff of experienced personnel to handle the most critical projects.

How your Document Coding and Indexing Project Will Work:

Document indexing can be as simple and automated as reading a bar code pre-applied to a document by a printer or scanner. Or it can be as complicated as reading an entire document, or a folder of related documents, to code document types, locate unstructured data or summarize the content. At ASITS, we’ve handled it all.

Every indexing and coding project is unique. The ASITS project management staff works with you to identify the indexing and coding field requirements. We classify each requirement as critical (i.e requiring 99.95% or greater accuracy) or non-critical.

For critical fields we apply the highest indexing standards, including combinations of double or triple key entry and/or OCR/ICR, with look-up verification databases, logical field checks and human proofreading.

We further classify each index field as an objective or subjective.

For objective data (such as social security numbers, check numbers, preprinted invoice numbers, etc.) the indexer or OCR is trained to find the correct data and enter it accurately, with the appropriate verifying and quality techniques.

For subjective data that involves decision making and interpreting information (for example recognizing documents types from hundreds of possibilities, or reading and identifying the parties to a title transfer as the grantor or grantee) we create unique coding manuals and training programs for each project.

Each project begins with thorough, detailed project analysis and testing. Once the tests confirm that the output database will work as the best solution for the project, staff creates an indexing/coding manual, customizes the software, trains staff, and implements the quality controls.

ASITS has experience with a wide variety of documents and forms. You can take advantage of this experience to design the most accurate index possible to increase your organization’s productivity and save valuable time.

If you have any specific questions about document coding and indexing, click here to contact us.